AI Vendor Evaluation Worksheet

Description

Selecting an AI vendor without structured due diligence can expose organizations to data risk, contractual misalignment, and long-term operational dependency. The AI Vendor Evaluation Worksheet provides a procurement-ready framework for evaluating third-party AI tools against security, governance, regulatory, and strategic criteria.

This worksheet is designed to support informed vendor selection, contract negotiation, and risk documentation before entering into or expanding AI vendor relationships.

What This Worksheet Covers

• Vendor overview and impact classification

• Data governance and handling practices

• Security controls and audit documentation

• Transparency and model explainability

• Regulatory and contractual alignment

• Ethical and responsible AI commitments

• Operational and strategic fit

• Risk assessment summary and approval sign-off

The structured format supports cross-functional review involving procurement, security, legal, and governance stakeholders.

Who This Is For

• Organizations evaluating AI vendors

• Procurement and risk management teams

• Compliance-forward environments

• Leaders seeking defensible vendor selection processes

For organizations seeking a comprehensive AI governance foundation including policy, oversight, privacy review, and implementation sequencing, consider the Responsible AI Policy Suite.