AI Use Policy Template
Description
Artificial intelligence adoption without clear governance introduces operational, legal, and reputational risk. The AI Use Policy Template provides organizations with a professionally structured policy framework designed to establish expectations, define permitted and prohibited uses, and reinforce accountability.
This template is intended for organizations formalizing AI use across teams, departments, or regulated environments. It is not a generic statement of principles. It is a governance-ready document designed to support defensible, human-centered AI deployment.
What This Template Covers
Clear scope and applicability across personnel and systems
Definitions for AI, generative AI, and human-in-the-loop processes
Guiding principles including accountability, transparency, data protection, and security
Permitted and prohibited uses of AI tools
Approval and oversight requirements
Escalation pathways and incident reporting
Training expectations and review cadence
Implementation notes for regulated or government-adjacent environments
The template is structured for customization and internal adoption. It is suitable for enterprise, education, public sector, and regulated organizations seeking to establish formal AI governance expectations.
Who This Is For
Organizations implementing AI tools for the first time
Teams formalizing internal AI standards
Leaders seeking a documented governance baseline
Compliance-forward environments requiring defensible policy language
If your organization requires a complete governance baseline including oversight, vendor review, and implementation sequencing, consider the Responsible AI Policy Suite.
